Page tree
Skip to end of metadata
Go to start of metadata

Overview

The Event Editor allows Regatta Administrators to configure specifics for each event within the regatta.  This tool allows admins to set up specific parameters for regattas that have specific needs across a variety of events and rules.  To access the Event Editor, select an event from the Edit screen in the Event List - the event editor box will pop up at which point users can move through the different tabs described below to configure events.  


NOTE: Changes made in the event editor only apply to the specific event that was selected, not applied across multiple or all events at once.

Description


Event #

The event number can be manually updated here.

Event TitleThe title will auto-populate depending on the settings you select when creating the event. 
GenderWill show, but can not be changed after the original gender has been chosen.

Event Code

You can enter an event code which is similar to an abbreviation of the event name.
StatusStatusThis allows you to set whether users can register for certain events (open vs. closed).
Deadline GroupThis allows you to select the deadline group that reflect the event deadlines you want to set. 
Registration processYou can select standard, application or accept guaranteed entry codes; you will have to approve entries with applications before they populate as participants in the event. 
Entry Form

Line-up

Set whether line-ups will be collected on the entry form.

Note: In order for USRowing sanctioned regattas to use the online waiver system you will need to collect line-ups on the entry form.

Rank/SeedYou can disable the collection of rank or seed if you do not need them for your event.

Custom Boat Label

Checking this box will render a text box on the entry form where entrants can type in a custom boat label. This will override the boat label (first initial, last name) that we usually provide in the reports. This feature could be useful for Row for the Cure events where boats typically like to row under special team names.

Allow Editing


If turned off, the user may not make any changes to their entry once it is submitted

Scratches


Select how you would like to handle scratches. Allow users to scratch up until the entry deadline, or instruct that they must contact you for any scratches, regardless of the deadline.


Require Bio/Require Coach

There will be fields on the form for the athlete to list their coach and/or a short biography. Check the box if you would like to require the fields to be completed.


Fees

Price ModelThis is the fee applied to boats entered during all registration periods and are created from the Overview page under 'Price Models'. 
Alternate FeeTo learn how to allot special entry fees or discounts to specific teams click here.
Handicaps
FormulaSelect the handicap model for the event (if applicable).
MultiplierEnter the multiplier based on the race distance.
Caps & Limits
Entry Cap

Select a number from the drop down menu if you need to cap the total number of entries in the event. You can also consider auto-capping for your regatta.

Max Entries/Club

Use this option to limit the number of entries allowed for each club in the event.



Max Waitlists,

Petitions,

Applications/ Club


Use those options to limit the number of waitlists, petitions, and applications per club in the event.


Exclude from Athlete CapIf you event has an 'Athlete Cap' set, you can chose to exclude athletes entered in the event from that cap.
Eligibility

Allow Composites

All events except for singles will default to allowing composites. Uncheck this box if composite entries are not allowed in the event.
Allow UnaffiliatedUncheck this box if 'Unaffiliated' entries are not allowed in the event.
LightweightCheck this box if the event is a lightweight event. Events designated as 'lightweight' will be included in the Lightweight Weigh-In Report on the Staff page.
Age Category

This will enable compliance on the entry form to review competitor ages. A registrant will not be able to save the entry if one or more athletes is outside of the designated age range

To use:

  1. Select an age category from the list. Many age models are already in the database, but please contact your RegattaCentral account manager if you need to add one.
  2. Minimum and Maximum Athlete Age, and Minimum and Maximum Crew Age will appear below the drop down menu.
    1. Select 'Allow' to show a warning when an out-of-range athlete is selected. The registrant will be able to proceed with registration of an out-of-range athlete or crew. The warning message to display to the registrant can be entered into the text box.
    2. Select 'Forbid' if no out-of-range athletes or crews should be allowed to register for the event.

Services


This feature allows you to set up prerequisites through our club management services. These are typically used for regattas that have affiliate fees which need to be paid before the organization is allowed to submit entries. Contact us for help setting this up.

Timing


This feature allows users to select the timing/results provider for an event.  This is an important feature as event become a mix of in-person and virtual, and multiple results reporting methods are being used.  If you results provider is not listed, please contact RegattaCentral support.  NOTE: The timing provider must be selected for EACH event
Notes

This section allows you to add notes that will be visible on the entry form.

Support

For assistance, please contact your RegattaCentral Account Manager. If you need help finding their information, please contact support@regattacentral.com with "Please forward to Account Manager" in subject line or call 614-360-2922.

  • No labels